Welcome to our site (“Site”). Ogilvy knows how our clients and visitors like you value your privacy, and we have created this Privacy Policy to ensure that you understand our policies and procedures, the relevant Personal Information you must provide when visiting the Site and how we will use your Personal Information.
This Privacy Policy only applies to www.ogilvy.com.cn, and it is not valid for any other website or service.
This Privacy Policy will help you understand the following contents:
I. How we collect and use your Personal Information
II. How we use Cookies and other similar technologies
III. How we share your Personal Information
IV. How we protect your Personal Information
V. Your rights
VI. Protection on children’s privacy rights
VII. How to transfer your Personal Information
VIII. Update of this Privacy Policy
IX. Language versions
X. How to contact us
You should use the Site after carefully reading and fully understanding this Privacy Policy, if you disagree with this Privacy Policy, you should not use the Site. Your use or continued use of the Site indicates that you fully understand and agree to the full content of this Privacy Policy (including the versions updated from time to time).
I. How we collect and use your Personal Information
Personal Information refers to all kinds of information which is recorded in electronic or any other form that can identify the identity of a specific natural person or reflect the activity of a specific natural person, either used alone or in combination with other information.
We will only collect and use your Personal Information for the purposes stated in this Privacy Policy:
(I) To provide marketing and promotion services for you
1、 Business function 1: register as a user.
To complete the account creation, you need to provide the following information: your name, email address, username and password created for the account, mobile phone number, [ ].
During the registration process, it will be helpful for us to provide you with a better service and experience if you provide the following additional information: home address, work position, company name, educational background, [ ]. However, if you do not provide such information, the basic functionality of this service will not be affected.
2、 Business function 2: Display goods and services, send marketing messages
We may from time to time send you marketing information with respect to our products and services, or marketing information on the products and services of our clients or other third parties. In order to provide you products and/or services in good quality, the following information shall be provided by you: your name, email address, home address, registered user name, mobile phone number, [ ]. We may share the above information with our clients or other partners so as that they can send you information about their products and services.
(II) Job recruitment
We may collect Personal Information of you when you apply for a specific position or show us your interest in joining Ogilvy, including:
1、 Your name, contact details (i.e. address, telephone number, e-mail), the way that you hear about the position, educational background, employment history, qualifications;
2、 Your information contained in your CV and its annex as well as other documents you submit to us in the application, and interview data (i.e. personality test result, etc.);
3、 When our employee refers you to us, it is deemed that such recommendations have been approved by you. We will collect your name and email address provided by the referrer and retain the information of the referrer. We may contact you for the purpose of verifying the truthfulness of the information and your interest in the position.
(III) Others
We will seek your prior consent in case we intend to use your Personal Information for the purpose other than the purposes listed in this Privacy Policy. We will seek your prior consent to use the information collected for a specific purpose for other purposes.
II. How we use Cookies and other similar technologies
Ogilvy may also use Cookies and other methods to collect and store integrated or anonymous information about user contact and use of the Site to personalize your web experience. This kind of information includes access demographics information, the Internet browser and computer operating system applications and peripherals you use, the domain name of the website to which you linked to our Site, and your browsing habits while using the websites. Non-Personally identifiable information may also include integrated personally identifiable information, meaning that no Personal Information is specifically identified (for example, how many users in a particular city visit the Site).
A Cookie is a small amount of data that is sent from a web server to your browser and stored on your computer’s hard drive when you visit a particular website. We may also use web bugs, clear gifs and other similar technologies. A Cookie file contains various types of information, including a user ID that the Site uses to track the pages you have visited.
Most browsers are preprogrammed to receive Cookies, however, you can reset your browser to reject all Cookies or be notified when Cookies are sent, or you can clean up your browser’s Cookies from time to time. (Note: You can refer to the help feature of your browser application for guidance.) If you choose to disable Cookies or refuse to accept Cookies, you may not be able to utilize the [ ] features of the Site. Sometimes some of our advertisers and their ad service providers will set Cookies when you click on their ad columns. Although we use Cookies in other parts of the Site, Cookies received by the ad columns will be collected by advertisers and their ad service providers. The privacy policy of the advertiser and/or its service provider determines how such information is used and Ogilvy is not responsible for the privacy policies of such advertisers or ad service providers.
III. How we share your Personal Information
We will not disclose your Personal Information to any third party without your permission, except:
(I) Sharing with Ogilvy affiliates: We may provide your Personal Information to companies affiliated with Ogilvy. We will only share necessary Personal Information and are bound by the purposes stated in this Privacy Policy.
(II) Sharing with authorized partners: Certain of our services will be provided by authorized partners only for the purposes stated in this Privacy Policy. We may share some of your Personal Information with the following partners to provide better services and experiences. We will only share your Personal Information for legitimate, justifiable, necessary, specific and explicit purposes, and we will only share the Personal Information necessary to provide services:
1、 Our clients (for the purpose of providing Ogilvy’s Site services only).
2、 Our technical advisors and other third parties who ensure the normal operation of the Site, enhance the Site functions or provide related services (for the purpose of providing Ogilvy’s Site services only).
Information obtained in connection with the Site may be intermingled with and used by us in conjunction with information obtained through sources other than the Site, including both offline and online sources.
We reserve the right to provide and/or disclose any information upon request by courts or administrative agencies, at the same time, to the extent necessary we reserve the rights to provide and/or disclose any information for investigating any behaviors that are suspected fraud, harassment or other violations of any laws, rules or regulations, violations of the Site rules or policies, or violations of the rights of third parties, or any suspected conduct that we deem inappropriate.
IV. How we protect your Personal Information
(I) We will use various security techniques and programs to store and protect your Personal Information and prevent unauthorized access, use, copy and leakage. For example, we will endeavor to encrypt your data with SSL on data exchange between your browser and “service”; we will endeavor to provide the secured browsing HTTPS method for Site; we will endeavor to use encipherment technique to ensure the confidentiality of data; we will endeavor to use trustworthy protection mechanism to prevent data from hostile attack ; we will endeavor to deploy the access control mechanism to ensure that only authorized staff can access the Personal Information; and we will endeavor to hold security and privacy protection training courses to reinforce the employees’ awareness of the importance of protecting Personal Information.
(II) We are committed to taking reasonable steps to ensure the security of your information. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put into place physical, electronic, and managerial procedures to help safeguard and secure the information we collect online. However, due to the inherent open nature of the Internet, we cannot guarantee that communications between you and us or information stored on the Site or our servers will be completely free from unauthorized access by third parties such as hackers, and your use of the Site demonstrates your assumption of this risk.
（(III) In case of occurring Personal Information security incident, we will timely notify you in accordance with the laws and regulations: the basic situation and possible implications of the security incident, the measures we have taken or are about to take, suggestions for you to prevent and mitigate risk, remedies available, etc. We will timely inform you of relevant situation of the incident via any or more method as email, letter, phone, notification, etc. We will adopt reasonable and effective methods to make announcements when it is difficult to inform you one by one. In the meantime, we will proactively report the handling of the Personal Information security incident as required by the regulatory authorities.
(IV) The Site may contain links to websites maintained by third parties. Please note, we do not control these websites and this Privacy Policy does not apply to these websites under any circumstances. We recommend that you should carefully review their own privacy policies when visiting these websites or before providing any information to them. Ogilvy is not responsible for the privacy practices of such third party websites.
V. Your rights
You may contact us through the contact information published in Section X of this Privacy Policy to perform any right as stated herein. Please note that before taking further actions per your request, we may request verifying your identity.
(I) Option to opt-out of receiving information from Ogilvy
You have the option to opt-out of receiving information from Ogilvy. This opt out messaging will appear at the bottom of every promotional email that is sent out to you by Ogilvy. Ogilvy also gives you the option to remove your information from its database of active users. If you no longer wish to take advantage of this Site or to receive any form of direct contact from Ogilvy, whether it is email, discounts, newsletters, or other promotional offers or materials, or wish us to delete your Personal Information from our database of active users, please send us a request marked “Privacy-Urgent” and contact us.
Please note that, notwithstanding the fact that we may have removed your information from our list of active users, we reserve the right to keep any information submitted or collected for business reasons, such as archiving data.
(II) Reviewing or changing your information
In order to ensure that the information we maintain is accurate, Ogilvy gives users the option to change or modify their information previously provided. If you would like to change your information currently in our database, please contact us.
(III) Withdrawal of consent and change of scope of consent
If you have agreed Ogilvy to deal with your Personal Information, you may withdraw your consent by altering your account setting or by sending messages to Ogilvy at any time, and in the meantime explain which consent you are going to withdraw. After you withdraw the consent, we will no longer deal with corresponding Personal Information. However, such decision will not affect the Personal Information handled based on your prior authorization.
For the collection and use of the information you choose to provide, you may alter the scope of your authorized consent, which may be realized by updating your account setting or contacting us.
(IV) Delete your Personal Information
Usually, we only keep your Personal Information during the necessary period to provide the Site services and comply with the legal obligations. If you apply for employment with us, we may keep your data on file for up to 2 years (from the date you submit the job application). If you no longer want us to use your information, you may request us to delete your Personal Information and/or close your registered account. If we decide to comply with your deletion request, we will also notify the entities that have obtained your Personal Information from us to delete the same in a timely manner, unless otherwise provided by laws and regulations or independent authorization is obtained by these entities from you.
VI. Protection on children’s privacy rights
This Site is not intended for children (Although local laws and customs define children differently, we treat anyone under the age of 14 as a child). Children cannot create their own user accounts without the consent of their parents or guardians. In the case of collecting children’s Personal Information with parental consent, we will only use or publicly disclose such information in the circumstances as permitted by laws, with the explicit consent of parents or guardians or with the need to protect children. If a parent or guardian learns that a child has provided us with Personal Information, that child’s parent or guardian should contact us and send a request marked “Privacy – Urgent” if they would like the information submitted by the child deleted from our database. We will use all reasonable efforts to delete such information from our database.
VII. How to transfer your Personal Information
Our Site is maintained in the People’s Republic of China. By using the Site, you freely and specifically give us your consent to export your Personal Information to the PRC and to store and use it in the PRC as specified in this Privacy Policy.
VIII. Update of this Privacy Policy
This Privacy Policy was last updated on July 2020. We may amend and/or update our Privacy Policy at any time and will post those changes on this page, so you are always aware of what information we collect, how we use it and under what circumstances we may disclos e it. We will also provide you with prior notice and a chance to opt-out of such differing uses.
IX. Language versions
This Privacy Policy is written in Chinese and English. In case any discrepancy arises between these two versions, the Chinese version shall prevail in all instances.
X. How to contact us
If you have any questions about this Privacy Policy, the practices of this Site, or your dealings with this Site,
you can contact us via email at contactus.china@ogilvy.com.